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A closer look, before you log in

Your accounting
software, explored.

Kaupify is standalone accounting software with its own ledger. Explore invoices, bills, CSV bank matching and financial reports, then see how optional business tools can fit your working day.

Explore the features Talk through your setup

No login needed. Every example uses illustrative sample data.

THE CONNECTED WORKING DAY

A place for the next step.

  1. 01
    The work is donePrepare the invoice and check the details.
  2. 02
    The payment arrivesMatch a statement transaction to the invoice.
  3. 03
    The picture gets clearerReview your accounts and monthly figures.
Sample workflow · your records stay in your workspace

01 / Take a look inside

Start with the job
you want to do.

Explore six parts of the working day. These examples explain the workflow; they do not create or change company records.

K Sample workspaceIllustrative data
01 / INVOICES & QUOTES

From the first quote
to the payment record.

Prepare a quote, turn agreed work into an invoice and keep the customer details together. Review what you are sending and follow what is still unpaid.

  • Quotes and invoices in one workflow
  • Clear customer and payment records
  • Original documents alongside the figures
Read the invoice guide
INVOICE PREVIEWSample data
S
Sample StudioInvoice 0018
Draft
Prepared forExample customerProject: website refresh
DescriptionAmount
Design services2 hours × 1,200 DKK2,400 DKK
Subtotal
2,400 DKK
Sample VAT
600 DKK
Total
3,000 DKK
Review the details before sending.
Illustrative invoice. No document is created or sent.
02 / BILLS & RECEIPTS

Keep the paperwork
with the decision.

Bring supplier bills and expense receipts into your accounts. Keep the original, check the information and see what needs a review or payment.

  • Documents kept with their records
  • Supplier, amount and date checks
  • A visible review step before approval
Read the bills guide
BILL REVIEWSample data
SUPPLIER BILLExample SuppliesStudio materials · 600 DKK
Original document attachedSample bill.pdfPDF
Supplier details
Checked
Amount and date
Checked
Expense category
Your review
Illustrative review. No file upload or approval occurs here.
03 / BANK MATCHING

Give each payment
some context.

Import a CSV bank statement and compare transactions with invoices and bills. Check references, dates and amounts before recording a match.

  • CSV statement import and review
  • Match payments to existing records
  • See the transactions still to resolve

Automatic bank connections require separate Enable Banking setup and depend on supported banks and regions.

Read the payments guide
STATEMENT MATCHINGSample data
Statement.csvImported for review
CSV
STATEMENT TRANSACTION+3,000 DKKReference: INV-0018
OPEN INVOICE3,000 DKKInvoice 0018
A possible match to reviewCheck the reference, date and amount.
Illustrative match. No bank is connected and no transaction is changed.
04 / REPORTS & VAT

From your ledger
to the full picture.

Review your chart of accounts and journal entries, then open profit and loss, balance sheet and VAT reports from Kaupify’s own bookkeeping. Work through month-end checks with your accountant.

  • Your own ledger and chart of accounts
  • Profit and loss and balance sheet reports
  • VAT reports to review with your accountant

Correct reports depend on your records, country setup and accounting treatment. Review filing requirements with your accountant.

Read the reporting guide
MONTHLY OVERVIEWSample data
ILLUSTRATIVE MONTHA little more clarity.
DKK
Revenue
24,000
Expenses
15,600
Result before tax8,400 DKK
VAT and month-end checksReview the underlying records before filing.
Illustrative figures. This tour prepares no return or filing.
05 / POS & STOCK

Connect the counter
with the accounts.

Bring checkout, receipts and product stock into the same working day. Follow sales, returns and cash sessions alongside your other records.

  • Tablet checkout and receipt workflows
  • Product and inventory records
  • Cash sessions and returns to review

POS and stock tools depend on your plan and setup. Card acceptance requires an approved payment provider and compatible equipment.

Talk through your shop setup
COUNTER & STOCKSample data
Notebook60 DKK · 18 in stock
Studio pen20 DKK · 42 in stock
SAMPLE SALE
2 × Notebook120 DKK
1 × Studio pen20 DKK
Total140 DKK

Checkout preview

Illustrative sale. No payment is accepted or stock changed.
06 / TIME & YOUR TEAM

Keep the hours.
Keep the context.

Record working time, review the entries and prepare the information your payroll process needs. Give colleagues access that fits their role.

  • Working hours and review workflows
  • Staff roles and access permissions
  • Information for payroll preparation

Team tools depend on your plan and setup. Payroll preparation does not replace your payroll service or country-specific checks.

Read the team access guide
TIME REVIEWSample data
The week, together.Sample team · two time entries
A
Alex · example team memberCustomer work
12.5 h
S
Sam · example team memberShop operations
8 h
20.5 hours recordedManager review
Prepare the information, then check it.
Illustrative team records. No hours, access or payroll are changed.

This is an illustrative product tour. Features and availability depend on your plan, country and completed setup.

02 / Make it fit your day

Different businesses.
Familiar jobs to do.

Start with the tools that solve the work in front of you. A demo can help us work out the right combination.

For a service business

Move from a quote to an invoice, keep receipts organised and follow what customers owe.

Explore invoicing

For a shop

Connect the counter, products and accounts. Review the POS, provider and stock setup your shop needs.

Explore POS & stock

For a growing team

Bring time records and staff access into the picture, with room for a manager’s review.

Explore team tools

03 / A sensible starting point

Get the essentials
in place first.

Open the beginner guide
  1. 01

    Talk through your setup

    Tell us about your business, country and current tools. We’ll discuss availability and what fits.

  2. 02

    Prepare your starting point

    Review company details, accounts and the records you want to bring from your current system.

  3. 03

    Work through the first jobs

    Check an invoice, a bill and your opening figures together before building out the rest.

Before the next step

A few useful
answers.

Do I need another accounting program?

No. Kaupify keeps your bookkeeping in its own ledger, with a chart of accounts, journal entries, invoicing and financial reports. Store connections and bank feeds are optional; availability depends on your plan, country and provider setup.

Is this a real company workspace?

Every screen here is an illustrative example with sample data. Browsing the tour creates no company records and does not send invoices, connect a bank or accept payments.

Can I start using Kaupify now?

Public registration is not open yet. Book a demo and we’ll discuss your business, the tools you need, availability and the next steps.

Are bank feeds and card payments included in the tour?

The bank example shows CSV statement matching. Automatic bank connections require separate provider setup and a supported bank and region. Card payments require an approved payment provider and compatible setup. We can review those requirements with you in a demo.

Can I bring records from another system?

We can review the exports your current system provides. Available records and original files depend on the product and export format. Opening balances and imported records need checking before the move is treated as complete.

Read the migration guide
How does booking a demo work?

Choose a preferred date and time and tell us what you want to see. We review the request and confirm the appointment with you. Your preferred time is a request until we confirm it.

Let’s look at your working day

See the parts
that matter to you.

Tell us what you do. We’ll walk through the relevant tools
and talk about a practical starting point.

Book a demo

Choose a preferred time.
We’ll confirm the appointment with you.